Basics First: How to Use the App
- Tap actions: tap cards or rows to open details; use the plus button in the top-right to create new items; use filter chips to refine lists.
- Swipe actions: most list rows support quick Edit, Done/To Do, Pin/Unpin, or Delete actions.
- Menus: ellipsis buttons open contextual actions such as Share, Duplicate, Edit, Delete.
- Reordering: drag handles reorder items in reorder-enabled lists.
- Status flow: use To Do → In Progress → Done for assignments and tasks.
- Color coding: set consistent colors per subject for easier scanning and filtering.
Dashboard
Path: Dashboard tab.
- Use dashboard cards for a quick summary of upcoming lessons, due work, and exams.
- Use quick actions to jump to key workflows faster.
Planner
Path: Planner tab.
- Day and week planning surfaces show schedule density, upcoming deadlines, and timeline events.
- Use the planner to review workload by date and open related items quickly.
- Timeline behavior is optimized for overlap handling so simultaneous events remain readable.
Work
Path: Work tab (Assignments, Tasks, Exams, Study, Lessons).
- Assignments: add/edit title, due date, type, priority, reminders, course, teacher.
- Tasks: lightweight tasks optimized for quick entry and completion.
- Exams: add date/time, type, weight, reminders, course/teacher.
- Study: log sessions, track notes, and keep focus history.
- Tip: use swipe actions for speed and edit sheets for full metadata updates.
Courses
Path: More → Courses.
- Create courses with code, color, credits, location, teachers, and notes.
- Use filter chips: Group, Sort, Teacher, Day, Credits, Color.
- Course Preview shows teacher, next lesson, assignments count, upcoming exams, attendance, credits.
- View Details shows attendance, lessons, assignments, tasks, tests, study sessions, documents.
Lessons
Path: More → Lessons.
- Track scheduled lesson items with location, teacher, notes, reminders, and course linkage.
- Use edit, duplicate, and delete actions to maintain your timetable quickly.
Documents
Path: More → Documents.
- Store links and files tied to courses, assignments, and exams.
- Supported flow: add web docs, import files, preview and open attachments in-app.
Grades
Path: More → Grades.
- Use weighted grade entries with score, max score, category, and course.
- Review overall weighted average, per-course averages, and use the what-if calculator.
Teachers
Path: More → Teachers.
- Manage instructor profiles and link them to courses and work items.
Insights
Path: More → Insights.
Purpose: turn school data into actionable trends.
- Attendance: donut chart with Present, Late, Absent counts to detect instability.
- Assignments Completion: donut chart with Completed, Pending, Overdue to prioritize focus.
- Grade Distribution: bar chart (A/B/C/D/F buckets) to find performance clusters.
- Per-Course Grades: bar chart of weighted course averages to prioritize weak courses.
- Study Time Trend: line chart of study minutes by day (last 7 days) to check consistency.
- Study Time by Course: bar chart of minutes per course to compare effort allocation.
- Exams Timeline: horizontal bar chart of upcoming exams by days left for revision sequencing.
- Weekly Schedule Heatmap: day grid showing Lessons and Assignments Due intensity to rebalance workload.
- Course Load: dual bar chart showing Credits and Weekly Hours per course to detect mismatches.
- Performance Over Time: line chart of grade percentage by date to track trends.
Best practice: check Insights weekly, then adjust Planner, Work, and Courses accordingly.
Reminders and Notifications
Path: More → Settings → Reminders.
- Set first and second reminder lead times (hours before due date/test).
- Per-item reminder toggle exists on assignment/task/exam forms.
- Marking an item Done clears reminders; switching back to To Do can re-schedule if enabled.
- Best practice: reserve reminders for high-priority items only.
Cards
Path: Cards tab.
- Create quick-access cards (ID, access, transit, etc.) with pinning and reorder support.
Widgets (Pro)
- Widgets are available on Pro and support home-screen placement with per-widget configuration.
- Widget types: Next Lesson, Today, Assignments, Exams, Course summaries.
- Widget setup: iOS Home Screen → Add Widget → ClassPilot → choose size/configuration.
Sync, Imports, Backup (Pro)
Path: More → Settings → Ecosystem.
- Calendar Sync: integrate with system calendar workflows.
- Import Tools: bring external school data into ClassPilot (LMS exports, Moodle, Google Classroom, Canvas, Microsoft Teams depending on plan).
- Import flow: choose source → preview/mapping → import → verify in Courses/Work.
- Backup & Restore: export and restore app data for migration and recovery.
Intelligence
Path: More → Intelligence.
- AI-assisted suggestions speed up repetitive planning choices (icons, colors, presentation style).
- Use Intelligence for consistent visual suggestions; you can edit any suggestion before saving.
- Best results come from clear item names (course title, assignment title) before requesting suggestions.
Settings
Path: More → Settings.
- Configure reminders lead times, appearance/theme/accent color, ecosystem tools, and subscription settings.
- Ecosystem tools include calendar sync, import tools, backup and restore.
Workflow Recommendations
- Semester setup: create courses, assign teachers, set colors, add recurring lessons.
- Deadline setup: add known exams early with weight and reminders.
- Weekly planning: add assignments/tasks, set priority, update statuses daily.
- Daily execution: use Work for quick actions; use Planner for time-based view.
- Weekly review: check Insights and Grades, then rebalance next week.
Tips
- Use color coding consistently by subject to make filters and groups easier to scan.
- Use reminders on high-priority items only to reduce notification fatigue.
- Use task status actively: To Do → In Progress → Done for clearer workload visibility.
- Keep course metadata complete (teacher, location, credits) to improve summaries and navigation context.
Free vs Pro
Free limits: Courses 1, Teachers 2, Lessons 2, Assignments 2, Exams 2, Tasks 2, Cards 2, Documents 5, Reminders 1.
Free includes: full grade visibility, themes, widget preview.
Pro (paid): unlimited items, home widgets, expanded imports, backup/restore tools, advanced dashboard customization, advanced export/sharing, priority support.
Feature comparison
| Feature | Free | Pro |
|---|---|---|
| Courses | 1 | Unlimited |
| Lessons / Assignments / Exams / Tasks | Limited | Unlimited |
| Documents | 5 | Unlimited |
| Widgets | Preview only | Home widgets, multi-instance |
| iCloud sync | No | Yes |
| Imports | LMS export | MSTeams, Moodle, Google Classroom, Canvas |
| Backup & Restore | No | Encrypted backups & restore |
| Calendar sync | No | Two-way sync |
Getting Started
- Create your first course, add lessons and assignments, and pin a widget preview to see how ClassPilot fits your day.
- Upgrade to Pro when you need sync, advanced imports, widgets, and full backup/restore.
Direct excerpt from the help source
"ClassPilot helps you organize school life in one place: courses, lessons, assignments, tasks, exams, grades, documents, cards, and study logs."
"Best first setup path: More -> Courses -> Add Course, then add lessons/work items and enable reminders for key deadlines."